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- Attend meetings and keep minutes;
- Receive and screen phone calls and redirect them when appropriate;
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.);
- Make travel arrangements for executives; Handle confidential documents ensuring they remain secure;
- Prepare invoices or financial statements and provide assistance in bookkeeping;
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders;
- Maintain electronic and paper records ensuring information is organized and easily accessible;
- Conduct research and prepare presentations or reports as assigned. Requirements - Proven experience as executive secretary or similar administrative role;
- Proficient in MS Office and “back-office” software (e.g. ERP);
- In depth knowledge of office management as well as technical vocabulary of relevant industry;
- Familiarity with basic research methods and reporting techniques;
- Excellent organizational and time-management skills;
- Outstanding communication and negotiation abilities;
- Integrity and confidentiality;
- Degree in business administration or relative field. (Adapted from: https://resources.workable.com/executivesecretary-job-description)
From the text we can infer that: I. The required professional will be responsible for organizing the executive’s agenda.
II. The person must have some knowledge on accountancy.
III. The person must be graduated.