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A atividade de seleção dos documentos de arquivo é a separação física dos documentos de acordo com a sua destinação, sendo efetivada por profissionais qualificados e realizada no âmbito dos arquivos
No século XX, algumas teorias sobre o "escritório sem papel" foram aventadas e hoje, século XXI, essas teorias não se confirmaram, pois a produção de documentos convencionais ou não continua intensa, gerando a formação de grandes depósitos de armazenamento. Em alguns desses depósitos, é fundamental a economia de pessoal, espaço, tempo e equipamento, além da racionalização da guarda e preservação dos acervos, visando a responder rapidamente às questões da administração, o que caracteriza os depósitos de arquivamento
O arquivo central de uma empresa de engenharia utiliza a metodologia de indexação coordenada para identificar e localizar os documentos que são produzidos e acumulados. A seguir, são apresentados, já nas fichas próprias, alguns assuntos importantes para a empresa.
Hidrelétrica | |||||||||
0 |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
31 |
52 |
43 |
14 |
25 |
16 |
87 |
118 |
29 |
110 |
41 |
72 |
63 |
34 |
55 |
66 |
97 |
49 |
|
330 |
111 |
92 |
93 |
114 |
215 |
116 |
237 |
119 |
|
Amazonas | |||||||||
0 |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
20 |
11 |
32 |
53 |
24 |
45 |
46 |
67 |
38 |
59 |
60 |
41 |
92 |
73 |
64 |
75 |
56 |
77 |
68 |
79 |
91 |
204 |
176 |
129 |
||||||
Balbina | |||||||||
0 |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
60 |
51 |
42 |
53 |
14 |
15 |
26 |
47 |
118 |
19 |
80 |
61 |
82 |
83 |
64 |
55 |
56 |
117 |
138 |
39 |
90 |
101 |
112 |
134 |
225 |
147 |
158 |
169 |
||
O responsável pelo projeto executivo solicita documentos específicos sobre a construção da hidrelétrica de Balbina, que são os representados pelos números
Uma equipe de consultores arquivistas quantificou o acervo do Arquivo Municipal de Presidente Figueiredo e encontrou a seguinte configuração:
- 5 estantes com 5 prateleiras (prateleiras medindo 1 metro de largura);
- 2 móveis arquivísticos de aço com cinco gavetas com 1 metro de profundidade cada;
- 1 amontoado de documentos medindo 1 metro de altura X 1 metro de largura e 2 metros de comprimento.
A equipe concluiu que esse arquivo possui, em m/l, a quantificação:
A situação de muitos arquivos públicos brasileiros não é adequada em relação à organização e à preservação. Em alguns depósitos de documentos, os acervos são deixados no chão, amontoados. Uma equipe de arquivistas, ao desenvolver um trabalho de levantamento de dados em um desses depósitos, encontrou uma verdadeira montanha de documentos no chão, medindo 5 metros de comprimento, 1 metro de altura e 3 metros de largura. Considerando que a quantificação arquivística é realizada por metros lineares, com base nas medidas encontradas no depósito, a documentação arquivística em m/l, foi quantificada em
Considere que um conjunto de correspondências deve ser organizado, respeitando-se as regras de alfabetação, com a utilização do critério de palavra por palavra, a partir de seus remetentes, que têm os seguintes nomes:
1 - Thiago Silva Monte Mor
2 - Alberto Montenegro
3 - Cristina Maria Monteiro
4 - Zélia de Monte Sinai
5 - Carlos Henrique Monte Alegre
6 - Juliana Silveira Monte Branco
A ordenação decorrente deste critério terá a seguinte seqüência:
A atividade de classificar documentos pressupõe conhecimentos da instituição e da natureza dos documentos e nela deve-se observar sempre que cada ramo de atividade exige um método diferenciado e adequado aos objetivos a que se propõe. Sendo assim, os métodos de arquivamento, segundo Paes (2005), pertencem a dois grandes sistemas:
Para gerenciar um sistema arquivístico é fundamental estar preparado científica e tecnicamente, principalmente em relação aos desafios da tecnologia da informação e da gestão de documentos. Na gestão de documentos, a fase que inclui atividades de protocolo, expedição, organização e arquivamento nas etapas correntes e intermediárias, como também normas de acesso e recuperação da informação, é a
Uma equipe de profissionais da área de arquivologia, após levantamento e análise da documentação de uma instituição, define o método principal e os métodos secundários a serem adotados para a organização dos documentos. A equipe apresenta o seguinte esquema:
PATRIMÔNIO
Acre
Brasília
Minas Gerais
Belo Horizonte
Borges, Carlos
Castro, Lucia
Rio de Janeiro
Jul a Ago de 2006
Out a Dez de 2007
Fev. a Abr de 2008
Esse esquema apresenta a configuração, na ordem, dos seguintes métodos
Em uma instituição de ensino superior, o fluxo documental é contínuo, exigindo atenção constante por parte dos profissionais que se ocupam dos documentos. Muitos documentos não devem ser disponibilizados ao público por sua natureza restritiva, já outros não possuem qualquer restrição de acesso e são classificados como
A produção e acumulação de documentos acontece nos mais variados ambientes profissionais ou pessoais. Assim, quando os documentos são produzidos ou recebidos por famílias, pessoas ou instituições não governamentais, decorrentes de suas específicas atividades, possuindo relações orgânicas perceptíveis por meio do processo de acumulação, vão constituir especificamente os arquivos
Um arquivista, ao organizar os arquivos de documentos acumulados de uma instituição de pesquisa, inicia seu trabalho com o levantamento de dados e verifica que, em uma sala, os documentos estão dispostos em estantes, armários e mapotecas. Observa que a forma física dos documentos é diversificada como: cd-rom, fitas, fotografias, discos e microformas e decide, já no levantamento, que esses documentos serão tratados de maneira diferenciada dos documentos convencionais, pois se trata de um arquivo
Considerando os estágios de evolução dos arquivos, aquele que se caracteriza pelo desempenhar de suas funções no estágio de terceira idade constitui o arquivo
Na cidade de Rio Preto da Eva, no Amazonas, a Prefeitura conclama a população para recolher ao Arquivo Municipal documentos considerados históricos, reunidos pelas pessoas ao longo do tempo, a fim de complementar fundos ou séries arquivísticas, o que é prontamente atendido. Os documentos recebidos constituíam coleções de manuscritos históricos reunidos pelas diversas pessoas do município. Assim, o responsável pelo Arquivo Municipal conclui que essa coleção de manuscritos históricos
Um aluno do quinto período do curso de arquivologia chega mais cedo à aula e encontra, no quadro de giz, resquício da aula anterior com o seguinte esquema:
|
4 __ Documentação e Informação 4-1 ___ Sistema de Arquivos 4-2 ___ Sistema de Bibliotecas 4-3 ___ Processamento de Dados 4-3-1 _____ Sistemas 4-3-1-1 _______ Documentação de Sistemas |
O aluno imediatamente identifica que essa estrutura corresponde ao método
How to dig out from the information avalanche
Majority of workers feel overwhelmed by deluge of data, survey finds
By Eve Tahmincioglu
updated 8:18 p.m. ET March 16, 2008
Don’t expect Shaun Osher, the CEO of Core Group
Marketing in New York, to answer your e-mail right away.
He has stopped responding to e-mails every minute and
only checks his e-mail account twice a day. He also started
5 turning off his BlackBerry during meetings.
This tactic has made him so much more productive
that earlier this year he held a meeting with his staff of 50
and “strongly suggested” that they stop relying so heavily
on e-mail and actually start calling clients on the phone.
10 And, he requested his employees put cell phones and
PDAs on silent mode during meetings, as well as curtail
the common practice of cc-ing everybody when sending
out an e-mail. “There was so much redundancy, so much
unnecessary work,” he explains. “One person could handle
15 an issue that should take two minutes, but when an email
goes out and five people get cc-ed, then everybody
responds to it and there’s a snowball effect.”
It’s not that Osher has anything against technology. In
fact, he loves it. The problem is, last year he realized he
20 was inundated with so many e-mails and so much
information in general that he began to experience data
overload. “In the beginning, e-mail and all this data was a
great phenomenon, revolutionizing what we do. But the
pendulum has swung way too much to the other side,” he
25 maintains. “We’re less productive.”
Osher isn’t the only one out there under a data
avalanche. Thanks to technological innovations, you can
be talking to a customer on your cell phone, answering a
LinkedIn invitation on your laptop, and responding to email
30 on your PDA all at the same time. Besides, during
tough economic times, who will want to miss any
information when your job could be on the line if you indulge
in the luxury of being offline? Turns out, seven out of 10
office workers in the United States feel overwhelmed by
35 information in the workplace, and more than two in five
say they are headed for a data “breaking point,” according
to a recently released Workplace Productivity Survey.
Mike Walsh, CEO of LexisNexis U.S. Legal Markets,
says there are a host of reasons we’re all on the information
40 brink: “exponential growth of the size of the information
‘haystack,’ the immensity and immediacy of digital
communications, and the fact that professionals are not
being provided with sufficient tools and training to help
them keep pace with the growing information burden.”
45 ___ Ellen Kossek, a professor from Michigan State, believes
we are less productive in this age of 24-7 technology, and
our multitasking mentality has spawned a “not-mentallypresent”
society. “We’re becoming an attention-deficit
disorder society switching back and forth like crazy,”
50 Kossek says. “We’re connected all the time. We’re
working on planes, in coffee shops, working on the
weekends. Work is very seductive, but yet we’re actually
less effective.”
The key to getting your head above the data flood,
55 according to workplace experts, is managing and reducing
the information you’re bombarded with.
© 2008 MSNBC Interactive - (slightly adapted)
http://www.msnbc.msn.com/id/23636252/
Check the only alternative that presents a statement that is INCONSISTENT with the arguments and reasoning introduced in the text you have read.
Mark the sentence in which the idea introduced by the word in bold type is correctly described.
How to dig out from the information avalanche
Majority of workers feel overwhelmed by deluge of data, survey finds
By Eve Tahmincioglu
updated 8:18 p.m. ET March 16, 2008
Don’t expect Shaun Osher, the CEO of Core Group
Marketing in New York, to answer your e-mail right away.
He has stopped responding to e-mails every minute and
only checks his e-mail account twice a day. He also started
5 turning off his BlackBerry during meetings.
This tactic has made him so much more productive
that earlier this year he held a meeting with his staff of 50
and “strongly suggested” that they stop relying so heavily
on e-mail and actually start calling clients on the phone.
10 And, he requested his employees put cell phones and
PDAs on silent mode during meetings, as well as curtail
the common practice of cc-ing everybody when sending
out an e-mail. “There was so much redundancy, so much
unnecessary work,” he explains. “One person could handle
15 an issue that should take two minutes, but when an email
goes out and five people get cc-ed, then everybody
responds to it and there’s a snowball effect.”
It’s not that Osher has anything against technology. In
fact, he loves it. The problem is, last year he realized he
20 was inundated with so many e-mails and so much
information in general that he began to experience data
overload. “In the beginning, e-mail and all this data was a
great phenomenon, revolutionizing what we do. But the
pendulum has swung way too much to the other side,” he
25 maintains. “We’re less productive.”
Osher isn’t the only one out there under a data
avalanche. Thanks to technological innovations, you can
be talking to a customer on your cell phone, answering a
LinkedIn invitation on your laptop, and responding to email
30 on your PDA all at the same time. Besides, during
tough economic times, who will want to miss any
information when your job could be on the line if you indulge
in the luxury of being offline? Turns out, seven out of 10
office workers in the United States feel overwhelmed by
35 information in the workplace, and more than two in five
say they are headed for a data “breaking point,” according
to a recently released Workplace Productivity Survey.
Mike Walsh, CEO of LexisNexis U.S. Legal Markets,
says there are a host of reasons we’re all on the information
40 brink: “exponential growth of the size of the information
‘haystack,’ the immensity and immediacy of digital
communications, and the fact that professionals are not
being provided with sufficient tools and training to help
them keep pace with the growing information burden.”
45 ___ Ellen Kossek, a professor from Michigan State, believes
we are less productive in this age of 24-7 technology, and
our multitasking mentality has spawned a “not-mentallypresent”
society. “We’re becoming an attention-deficit
disorder society switching back and forth like crazy,”
50 Kossek says. “We’re connected all the time. We’re
working on planes, in coffee shops, working on the
weekends. Work is very seductive, but yet we’re actually
less effective.”
The key to getting your head above the data flood,
55 according to workplace experts, is managing and reducing
the information you’re bombarded with.
© 2008 MSNBC Interactive - (slightly adapted)
http://www.msnbc.msn.com/id/23636252/
Which option describes accurately the meaning relationship between the pairs of words?
In "...your job could be on the line if you indulge in the luxury of being offline?" (lines 32-33) the expressions 'on the line' and 'offline', respectively, mean
How to dig out from the information avalanche
Majority of workers feel overwhelmed by deluge of data, survey finds
By Eve Tahmincioglu
updated 8:18 p.m. ET March 16, 2008
Don’t expect Shaun Osher, the CEO of Core Group
Marketing in New York, to answer your e-mail right away.
He has stopped responding to e-mails every minute and
only checks his e-mail account twice a day. He also started
5 turning off his BlackBerry during meetings.
This tactic has made him so much more productive
that earlier this year he held a meeting with his staff of 50
and “strongly suggested” that they stop relying so heavily
on e-mail and actually start calling clients on the phone.
10 And, he requested his employees put cell phones and
PDAs on silent mode during meetings, as well as curtail
the common practice of cc-ing everybody when sending
out an e-mail. “There was so much redundancy, so much
unnecessary work,” he explains. “One person could handle
15 an issue that should take two minutes, but when an email
goes out and five people get cc-ed, then everybody
responds to it and there’s a snowball effect.”
It’s not that Osher has anything against technology. In
fact, he loves it. The problem is, last year he realized he
20 was inundated with so many e-mails and so much
information in general that he began to experience data
overload. “In the beginning, e-mail and all this data was a
great phenomenon, revolutionizing what we do. But the
pendulum has swung way too much to the other side,” he
25 maintains. “We’re less productive.”
Osher isn’t the only one out there under a data
avalanche. Thanks to technological innovations, you can
be talking to a customer on your cell phone, answering a
LinkedIn invitation on your laptop, and responding to email
30 on your PDA all at the same time. Besides, during
tough economic times, who will want to miss any
information when your job could be on the line if you indulge
in the luxury of being offline? Turns out, seven out of 10
office workers in the United States feel overwhelmed by
35 information in the workplace, and more than two in five
say they are headed for a data “breaking point,” according
to a recently released Workplace Productivity Survey.
Mike Walsh, CEO of LexisNexis U.S. Legal Markets,
says there are a host of reasons we’re all on the information
40 brink: “exponential growth of the size of the information
‘haystack,’ the immensity and immediacy of digital
communications, and the fact that professionals are not
being provided with sufficient tools and training to help
them keep pace with the growing information burden.”
45 ___ Ellen Kossek, a professor from Michigan State, believes
we are less productive in this age of 24-7 technology, and
our multitasking mentality has spawned a “not-mentallypresent”
society. “We’re becoming an attention-deficit
disorder society switching back and forth like crazy,”
50 Kossek says. “We’re connected all the time. We’re
working on planes, in coffee shops, working on the
weekends. Work is very seductive, but yet we’re actually
less effective.”
The key to getting your head above the data flood,
55 according to workplace experts, is managing and reducing
the information you’re bombarded with.
© 2008 MSNBC Interactive - (slightly adapted)
http://www.msnbc.msn.com/id/23636252/
When Shaun Osher affirms that "… the pendulum has swung way too much to the other side," (lines 23-24), he means that
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